Send confirmation email in WordPress is vital to communicating with your visitors. Whether you’re managing inquiries, feedback, or form submissions, an automated email confirmation allows the site owner and users to stay informed. This detailed guide covers everything you need to know, from adding a plugin and creating a form to configuring email notifications in WordPress. By following these steps, you’ll be able to handle user submissions, customize email settings, and improve the overall user experience on your website—all without needing advanced coding skills.
What is WPForms?
WPForms is a popular drag-and-dropA WordPress form builder plugin that enables users to create different forms, including contact forms, feedback forms, surveys, payment forms, and more, without coding skills. It provides an easy-to-use interface with drag-and-drop builder, pre-built templates, mobile-responsive design, and built-in spam protection. WPForms supports integrations with email marketing services and Payment options like PayPal and Stripe and provides intelligent conditional logic to personalize form experiences based on user input. While Contact Form 7 is another widely-used plugin known for its simplicity and flexibility, WPForms provides a more effortless drag-and-drop expertise for those looking to build forms quickly and effectively.
Add a New Plugin in WordPress Easily
To add a new plugin in WordPress, go to your dashboard. Hover your mouse over the Plugins menu on the left. A dropdown menu will appear. Click on Add New Plugin to open the plugin page. This lets you install plugins to expand your website features. Follow this step-by-step guide to improve your WordPress website with useful plugins quickly. Adding plugins allows you to enhance the functionality of your site without coding.
Search and Install a Plugin in WordPress
To install a plugin in WordPress, open the Plugins page. Type the plugin name in the search bar, like “WP Forms.” After searching, you will see a list of options. Choose the plugin you want and click on Install Now. This action will begin the installation process. Once the installation is complete, activate the plugin to use its features. By following these straightforward instructions, you can enhance your website’s capabilities.
Activate a WordPress Plugin After Installation
After installing a plugin in WordPress, the “Install Now” button will change to an “Activate Now” button. To activate the plugin, click on Activate. This step is crucial because it enables the plugin features on your website. Activating a plugin lets you use its functions and improve your site capabilities. Follow this final step to fully integrate the plugin into your WordPress setup for the best results.
Add a New Form in WordPress with WPForms
To add a new form using WPForms in WordPress, start by going to the WPForms menu on the left sidebar. Hover your mouse over WPForms and select “Add New” from the dropdown. This action will take you to the form setup page, where you can create and customize a new form for your website. Adding forms is a great way to improve user interaction and gather essential visitor data. Follow these simple steps to create custom forms easily in WordPress.
Name Your New Form in WordPress
After choosing to add a new form in WordPress, the next step is to enter a name for it. This name helps you identify and manage your forms easily. Type in a relevant name like “Contact Me” to make it clear and descriptive. Naming your form correctly ensures you can quickly find and edit it whenever needed. This small step is critical for organizing your forms and improving your website management.
Choose a Simple Contact Form Template in WordPress
Select the Simple Contact Form template to create a contact form in WordPress. From the list of templates, find the Simple Contact Form and click on Use Template. This option lets you quickly set up a basic contact form without coding. Choosing this template is an easy way to gather user inquiries or messages on your website.
Contact Form Successfully Imported in WordPress
After selecting the Simple Contact Form template, the form is imported successfully into WordPress. You will see the form with crucial details like Name (First and Last), Email, and a section for Comments or Messages. This pre-designed layout helps you quickly set up a contact form to collect visitor information easily. Please review the form fields and customize them to suit your website needs. This process lets you easily manage and organize your user feedback.
Add a Dropdown Using Drag and Drop in WordPress Forms
In WordPress, you can easily customize your forms using the drag-and-drop feature. To add a dropdown menu, drag the “Dropdown” field from the left panel and drop it into your form layout. This method lets you personalize your form fields to fit your website requirements without coding. Use this feature to optimize your contact forms and make them more user-friendly and organized.
Customize the Dropdown Options in WordPress Forms
To customize a dropdown menu in WordPress forms, go to the Dropdown field and click on it to open the settings panel. Here, you can easily edit each choice by typing in new options, like “First Choice,” “Second Choice,” or “Third Choice.” This allows you to tailor the dropdown menu to match your form requirements. Updating the dropdown options creates a more personalized and relevant form for your website visitors. Make sure to save your changes once you’ve customized the dropdown.
Delete Any Field in the WordPress Contact Form
To delete a field in your WordPress contact form, locate the field you want to remove. Click the delete icon (trash can) to remove the item next to it. This action will instantly remove the field from your form layout. Deleting extra fields helps keep your form clean and user-friendly. Follow this quick step to easily manage and organize your contact form fields to suit your website needs.
Access Email Notification Settings in WordPress Forms
To set up email notifications in your WordPress contact form, click on Settings from the left panel. This section lets you manage how you receive form submission alerts. By configuring the settings, you can specify recipient email addresses, customize notification messages, and improve how you handle user inquiries. Make sure to save any changes you make to ensure your email notifications are correctly set up.
Configure Email Notifications for WordPress Forms
To set up email notifications in your WordPress form, go to the Settings tab and click on Notifications. These notifications are automatically sent when a form is submitted, including the details entered by the user. You can customize the notification settings to choose where the emails are sent, modify the message content, and adjust other options.
Add a New Email Notification in WordPress Forms
To create a new email notification in your WordPress form, click Add New Notification within the Notifications tab under Settings. When submitting a form, this option lets you set up additional messages for specific email addresses. You can customize the email content and recipient details to ensure accessible and organized communication with your users.
Name Your New Notification in WordPress Forms
When creating a new notification in your WordPress form, a pop-up window will prompt you to enter a notification name. Choose a clear and relevant name, like “User Notification,” to identify its purpose. After typing the name, click OK to confirm. Naming your notifications accurately helps you manage multiple alerts effectively and keeps your notification setup organized.
Add Email Address for User Notifications in WordPress
To customize where your user notifications are sent in WordPress, locate the “Send to Email Address” field. By default, it is set to admin_email. If you need to delete or change this, click Show Smart Tags to select a different option or manually type your preferred email address.
Select Email Option from Smart Tags in WordPress Forms
To assign a recipient for your user notifications in WordPress, click on Email under the Show Smart Tags section. This action automatically fills the email field, allowing you to direct notifications to a specific email address based on your form submissions. Using smart tags helps you save time and make sure that email notifications are accurately configured.
Verify Email Field ID in WordPress Forms
To ensure that the Email field ID is correct in your WordPress form, go to the Fields section and click on Email. Here, you can check and verify the ID number displayed. This step ensures that your notifications are correctly linked to the right field, preventing email delivery issues. Confirming the ID helps maintain an accurate form setup. Always double-check this information to avoid any notification errors.
Set Email Subject Line for User Notifications in WordPress
Go to the Email Subject Line field to create a personalized email subject line for your WordPress notifications. Manually type a relevant subject, such as “I have received your query,” to let users know their form submission was successful. A clear subject line improves communication by confirming receipt and setting user expectations. Ensure your subject line is perfect and directly reflects the purpose of the notification.
Set the “From Name” in WordPress Email Notifications
In the WordPress notification settings, you can customize the From Name to specify what users see as the sender name. Enter a name like “Your Website Name” or “Visitor Lifetime” to clarify who the Email is from. Setting an appropriate From name helps users recognize the source of the notification email, making it look more professional and trustworthy.
Set the “From Email” Address for WordPress Notifications
In the WordPress email notifications settings, enter the From Email address you want to use for sending notifications. This address should be recognizable, like [email protected], so users know the Email is official. Using a precise and professional Email helps build trust and ensures that your notifications are not mistaken for spam.
Write the Email Message for WordPress Notifications
Enter a clear and friendly email message in the WordPress email notifications settings. For example, you can write, “Hey, Thank you for contacting me. I’ll check your message and reply soon.” Including a personalized note shows professionalism and keeps your users informed. Customize the email message to reflect your website tone and communicate clearly to your audience.
Save Changes to WordPress Notification Settings
After configuring all the notification settings in WordPress, Click “Save” to confirm your changes. This final step ensures that all your settings, including email addresses, subject lines, and messages, are saved and ready to function correctly. Failing to save could result in losing your adjustments, so always double-check and hit Save to secure your updates. This helps maintain a perfect notification system for your WordPress forms.
Embed Your WordPress Form After Saving Changes
After saving all your notification settings in WordPress, click Embed to integrate the form into your website. The Embed option allows you to place the form on any page or post, making it easily accessible to your visitors.
Create a New Page to Embed Your WordPress Form
After clicking on Embed in your WordPress form settings, you’ll see two options: Select Existing Page or Create New Page. To add your form to a fresh page, choose Create New Page. This option lets you embed your form into a new, dedicated page on your website, making it easy for visitors to find and fill out.
Name Your New Page in WordPress and Start Embedding
After selecting Create New Page for your WordPress form, you will be asked to enter a name for the page. Type a straightforward name like “Contact Me” to describe the purpose of your page. Then, click on Let’s Go to continue. Naming your page accurately helps keep your website content organized and makes it easy for visitors to locate and interact with your form.
Create a Contact Me page on WordPress.
After completing all the steps, your Contact Me form is successfully embedded on WordPress’s new Contact Me page. This page displays your form fields for Name, Email, and Message, making it easy for visitors to reach out. A dedicated Contact Me page improves user interaction and ensures messages can be received directly through your website.
Delete a Form on the WordPress Page
If you want to delete a form from a WordPress page, it’s simple. Click on the three dots in the page editor (located next to the form block). A dropdown will pop up, allowing you to select “Delete.” This method of removing a form allows for quick changes to your page layout or the opportunity to start with a different setup.
Manually Add a WP Form in WordPress
To manually add a WP Form to your WordPress page, type /WPForm in the block editor. A dropdown list will appear; select WPForms from the options. This method allows you to insert your form quickly into any part of the page.
Select Your WPForms in WordPress
Once you add the WPForms block, a prompt will display, allowing you to select your desired form. If you have multiple forms, please choose the one you created most recently, like “Contact Me.” Then, please select the desired form from the dropdown menu to embed it directly onto the page.
Contact Form Successfully Added Manually in WordPress
Here, you can see that the Contact Me form has been manually added to your WordPress page. The form fields for Name, Email, and Message are now visible and ready for visitors. Manually adding a form allows you to place it exactly where you want within your page layout, giving you more control over your website design and functionality.
Publish Your Contact Form Page in WordPress
To publish your page with the Contact Me form in WordPress, click the Publish button at the editor’s top right corner. This step makes your page live and accessible to visitors on your website. Publishing is necessary to allow users to submit their information through your newly created contact form.
View Your Published Contact Page in WordPress
After publishing your Contact Me page in WordPress, click the View Page button to see your live page. This option lets you verify how the contact form looks and functions for visitors. Viewing your published page is crucial for checking if all elements, such as form fields and layout, are correctly displayed. Always test your form to confirm that submissions are working as expected and make any necessary adjustments.
Contact Form Successfully Embedded on Your Website
Your Contact Me form is now fully embedded on your WordPress website. Visitors can quickly fill in their Name, Email, and Message to contact you. Embedding forms like this enhances user interaction and improves communication between you and your site visitors.
Submit Your Contact Form on WordPress
To submit the Contact Me form on your WordPress site, fill in the required fields such as Name, Email, and Message. Once completed, click on the Submit button. This action sends your information directly to the site owner. Submitting the form is the final step to getting in touch and ensuring your query or feedback is delivered successfully. Always double-check your details before hitting Submit to ensure your message is clear and accurate.
Display a Success Message After Form Submission in WordPress
After successfully submitting the Contact Me form on your WordPress website, a success message will appear on your screen. For example, a message like “Thanks for contacting us! We will be in touch with you shortly.” confirms that your submission was received.
Admin Notification Email Received for WordPress Form Submission
After setting up your WordPress form, Open the admin email address provided during form creation to verify the notification. You should receive an email with the subject line “I have received your query.” The Email contains the Name, Email, and Message details provided by the user. This notification confirms that your form setup works correctly and allows you to respond promptly to inquiries.
User Notification Email Received After WordPress Form Submission
After a user submits the Contact Me form on your WordPress website, they will receive a notification email. The Email includes a friendly message like, “Hey, Thank you for contacting me. I’ll check your message and reply ASAP.” It also displays the user Name, Email, and Comment or Message.
Conclusion:
Setting up a confirmation email system in WordPress boosts your website functionality and builds user trust and communication. You can manage all user interactions on your website by using plugins, creating custom forms, and setting up notifications. This comprehensive guide has outlined each step, from installing plugins to embedding forms and sending personalized email messages. Follow these steps to keep your user experience organized, collect data efficiently, and respond to inquiries quickly—leading to a more professional and interactive website.
About Author
This article was written by Haider Aftab Abbasi. If you’re looking for more insightful content or professional collaborations, feel free to connect with Haider on LinkedIn using the provided link.
